Professional Assistant

PA (Professional Assistant)
“We believe that challenges are better solved together. That’s why you’ll join a diverse, global community of solvers – an unexpected mix of people that come together to build trust in society and solve important problems. In a place where you are encouraged to lead with your heart and values. And where your unique skills are developed and put to work in unexpected and exciting ways, superpowered by technology”

Purpose of the role
To provide a pro-active support service to their assigned Partners and/or Directors (collectively known as Engagement Leaders (“EL’s”) and to assist any other Partners and Directors as required. To work alongside EL’s to ensure their activities are organised and priortised to maintain focus on meeting objectives and the firm’s purpose ‘to build trust in Society and solve important problems’.

Responsibilities
In line with the above, day to day responsibilities will include, but will not be limited to:
● Manage calendars for assigned EL’s, ensuring they have all necessary documents and are well prepared for meetings
● Arrange travel, visas and accommodation
● Event Management, including organising internal/external meetings, training and events, including arranging invite lists, liaising with external suppliers, booking venues and ordering refreshments
● Pro-actively engage in the firms technological advances, ensuring you are kept up to date with latest firm-wide developments and support the business, specifically EL’s where necessary ie; PwC apps
● Act as brand ambassador and assist with formatting and ensuring documents are brand compliant and adhere to PwC guidelines, working closely with the Marketing team and other subject matter experts as and when required
● Retain security of documentation and signatures by arranging signing of documents and securing e-signed documents, once approved by a relevant EL
● Compile and assist with expenses, timesheets and IT matters for respective EL’s and other members of the management team if needed
● Produce internal and external correspondence/documentation e.g proposals
● Assisting with general office queries when required, eg; photocopying, binding, scanning and laminating
● Carry out specific projects and research when required
● Minute taking, and transcribing recorded meetings when required
● Supporting other initiatives within the firm, such as CSR, Sports and Social, Wellbeing, and other internal events.

Skills, Attributes and Qualifications
Skills:
● Excellent communication and time management
● Accuracy and attention to detail
● Aptitude with desktop applications and a willingness to learn
● The ability to multitask, to work well under pressure and to tight deadlines
● An approachable manner and be able to build rapport with colleagues quickly
● Ability to build and maintain relationships with potential and current clients

Attributes:
● Excellent interpersonal attributes
● Ability to collaborate and work well as part of a team
● A proactive, helpful and flexible approach
● An enthusiastic and positive attitude with the eagerness to learn
● Consistently professional behaviours
● Discretion and an understanding of confidentiality issues
● Self-motivation and an ability to motivate colleagues
● Discretion and an understanding of confidentiality issues

Qualifications/Experience:
● 5 years residency
● Experience with Google Suite (Mail, Sheets, Docs and Slides) (Desirable)
● Experience with minute taking (Desirable)