Description of the Business Line or Department
The role is in the EBTs and Pensions business line within Fiduciary & Trust Services which provides administration and trustee services to employee incentive and pension schemes.
Summary of the key purposes of the role
To support the senior trust officers and reporting specialist in relation to the bookkeeping, reconciliations and reporting of clients on the EBT and Pensions team.
To support EBT and Pensions team in administering the day to day activities for several entity types, including but not limited to: employee share schemes, pension schemes, and deferred compensation schemes, ensuring that regulatory requirements, operational standards and controls are complied with.
The incumbent will assist the EBT and Pensions team in the effective management of these structures and ancillary internal projects ensuring that their workload is processed efficiently in accordance with established deadlines.
To take ownership and responsibility for tasks and projects assigned by EBT and Pensions team
On the job training on the trust structures will be provided and there is potential for supporting external studies (e.g. ICSA/STEP/ACA/ACCA)
Summary of responsibilities
Completion of bookkeeping of all transactions for all clients on the team
Assist the Reporting Specialist with reconciliations of all statements and valuations on a regular basis
Assist the Reporting Specialist with the maintenance of share/loan registers
Assist the Reporting Specialist with FATCA/CRS reporting (in conjunction with good bookkeeping practices) and any other projects as required by the business
Assist the Reporting Specialist with reporting requirements for the clients on the team
Identify issues and proactively formulate solutions for consideration by the management team
Liaise with clients, advisors, intermediaries, and other stakeholders both internal and external
Comply with local legislation and departmental/SG Group procedures
Ensure that own workload is processed efficiently and completed in accordance with established deadlines
Assist the team in delivering internal and external projects as required by the business
Preparation of transaction paperwork, for example trust resolutions, investment instructions and inputting of payments
Assist with preparation of trustee meeting packs, updating schedules and being a source of administrative support for the team senior trust officers
Gain knowledge of the clients in the portfolio such that you can independently take on various trust administration tasks
Static Data updates using NAVOne
Assist in training and the development of the junior administrators, whilst continuing to improve own ability and performance
Assist with general filing/archiving/scanning for the team
Billing and working capital cycle – prepare monthly billing packs, send out invoices and debtor chasing
Maintain training and development to continually improve their ability and performance.
General administration duties
Develop understanding of the relevant laws of the Jersey and Guernsey jurisdictions.
• Develop understanding and key features of the different types of employee incentive structures
• Extensive working knowledge of Microsoft packages including Excel, Outlook, and Word
• Excellent numeracy skills
• Ability to understand financial statements
• Ability to deal with conflicting demands under pressure
• Effective communication and interpersonal skills (oral and written) and experience of an office environment helpful
• Problem solving
• Accuracy and attention to detail
• Planning and organisational skills
• Internal relationship building